This policy describes our practices in connection with information collected through all our services including provision of passenger transport services, advertising services, websites, applications, competitions and customer surveys (collectively, the “Services”).
By using our Services, you agree to the terms and conditions of this policy. This policy applies to all persons who interact with us, including members of the public, advertisers, subscribers to services and registered and unregistered users of Services. In the course of our dealings with you, we and our related entities (including their service providers) may collect personal information about you which is protected under the Australian Privacy Principles.
For the purposes of this policy, “Personal information” is information which may reasonably identify you in some way, and can include sensitive information. This policy describes how your personal information will be collected, used, stored and disclosed in accordance with the Australian Privacy Principles by us or on our behalf. This policy applies to any personal information which you or others provide to us or our agents in the course of our business dealings with you relating to the Services.
This policy does not always apply to our employees’ information, which is generally excluded under the Australian Privacy Principles.
Personal information we may collect
We may collect a variety of personal information about you, depending on the circumstances of our dealings with you, the type of Service you may request and the payment methods chosen for the Services.
Personal information collected will commonly include your first and last name, a contact phone number and email address, credit card or other payment details, billing address, and any special requirements you notify to us with respect to the use of our Services (which may include information such as comments, likes, tweets, status comments, profile information and complaint details).
By providing this information to us, unless you indicate otherwise, we will assume that you have given your consent to the collection of such personal information.
If, in the course of our dealings with you, you provide personal information about a third party, your provision of that information is governed by federal and state privacy law. In order to comply with privacy law, we require you to notify the third party of your disclosure of their personal information to us and to refer the third party to this policy.
We ask that you not send us, and you not disclose, any sensitive personal information (such as information related to racial or ethnic origin, religious or other beliefs, health information, or criminal background on or via the Services or otherwise). If, contrary to this request, you do provide any sensitive information, in doing so you consent to us collecting and handling that information in accordance with this policy.
We may collect “sensitive information” in limited circumstances relating to employment. We may collect sensitive information such as health information, employment records, educational qualifications and criminal records for the purposes of medical or background screening for employment application purposes. By providing this information to us, unless you indicate otherwise, we will assume that you have given your consent to the collection of such sensitive information.
How we collect information
We may collect personal information in the provision of Services to you and when you deal with us in person, on the telephone, through our websites or by other correspondence, including by letter, fax or email. In addition, we may obtain personal information from participation in competitions and customer surveys relating to the Services.
When you access and interact with the Services, we may collect certain information about website visits. For example, in order to permit your connection to our website, our servers (or those of our service providers) receive and record information about your computer, device, and browser, potentially including your IP address, browser type, and other software or hardware information. These technologies may also be used to collect and store information such as pages you have visited, content you have viewed, search queries you have run and advertisements you have viewed in relation to your usage of our website and other websites you have visited. Third parties that support our Services by serving or hosting advertisements or providing services, such as allowing you to share content or tracking aggregate Services usage statistics, may also use these technologies to collect similar information. We do not control these third-party technologies and their use is governed by the privacy policies of those third parties using such technologies.
Your personal information will be stored by us in accordance with our privacy procedures and may be stored electronically or in paper copy on computer servers or on files under our control or with third party data storage providers. By way of example, personal information provided in the course of lodging a complaint regarding the Services may be included in software hosted by third party service providers under contract to us.
We will take reasonable administrative, technical and procedural steps to protect your personal information from misuse, interference and loss, or from unauthorised access, modification or disclosure. When your personal information is no longer required for any of the purposes detailed in this policy, we will take reasonable steps to destroy the information or to ensure the information is de-identified.
Why we collect personal information
We use the personal information we collect from and about you to provide the Services to you including to provide transport services, measure and improve those Services, to improve your customer experience with our transport Services, to allow you to comment on the Services, to participate in competitions or rewards programs, to provide you with customer support, and to respond to inquiries. We may also use your personal information to improve the Services including through research and data analysis by us and our service providers.
We may use your information to provide the Services to you or to the general public (including via our websites), to fulfil administrative functions associated with these Services, to enter into contracts with you or third parties and for marketing and client relationship purposes.
We may periodically send promotional materials (including direct marketing materials) or notifications which we believe might be of interest to you. Promotional materials may include invitations to participate in various activities (such as customer surveys) or special promotions or offers. If you do not want to receive direct marketing communications, please see the section below relating to ‘opting out’.
Some of the personal information we collect will be essential for us to be able to accurately identify who is using the Services. Other types of personal information we collect will help us to profile who is using our Services and why to assist us with continuous service improvement.
Who may receive your personal information
We may disclose your personal information to third parties, for example, to our contractors to whom we contract out certain services, other transport carriers, travel service providers, data processing companies for the purpose for which the information was collected or for related purposes, for example, to complete a payment transaction on your behalf or provide you with a Service that you requested.
We may make your information available to certain third party service and content providers, such as providers of data cloud services, website hosting service providers and software hosting companies that are engaged by us in relation to the Services.
We engage third party contractors to perform services for us, which involves the contractor handling personal information we hold, for example to:
- provide electronic funds transfer services, credit card account processing and related services;
- operate some sales and fulfillment functions;
- conduct market research;
- in the absence of any request otherwise, for the purpose of direct marketing communications to you;
- provide data processing services; and assist with obtaining payment from creditors.
- We will require that any third party contractor only uses personal information about you for the specific purpose for which we supply it.
- Your information may be shared between related entities where necessary to fulfil our business purposes (and other purposes specified in this policy). This may include the provision of your personal information where considered by us as necessary to perform the Services outlined within this policy such as where computer servers or software is hosted in these countries for the provision of the Services.
- We will seek your consent to disclose your personal information in any circumstances other than set out above, except:
- as necessary to prevent a serious risk to life, health or safety;
- as a necessary part of any investigation of suspected unlawful activity;
- as required or authorised under law; or
- as reasonably necessary to assist an enforcement body with law enforcement activities.
Additional information for job applicants
If you apply or register your interest for a position with us (or a related entity) we may collect personal information including your name, contact details and the information provided in your application. In addition, we may collect ‘sensitive information’ relating to the application process. Such ‘sensitive information’ may include health information, employment records, educational qualifications and criminal records for the purposes of medical or background screening for employment application purposes.
We may engage consultants to assist us in our recruitment process, including recruitment agencies and recruitment website operators. We may exchange your personal information with such consultants (who may be located internationally).
We may also exchange your personal information with your nominated referees, or for the purpose of any Police checks or verification of qualifications. Some of the personal information we request during the recruitment process we are required to collect under workplace and transport laws. We will rely upon all employee exemptions in the Privacy Act or related legislation.
How can you access and correct your personal information
If you would like to access, review, correct or update your personal information, you may contact us. In your request, please include your email address, name, address, and telephone number and specify clearly what information you would like to access, review, correct or update. We may need to share your information with other third party service providers (such as software hosting companies) who can assist in responding to your request. We will try to respond to your request as soon as reasonably practicable.
On request, we will provide you with access to the information we hold about you within a reasonable time frame, unless providing access is exempt under the Australian Privacy Principles. We will provide you with written reasons, including the relevant exemption under the Australian Privacy Principles, if any request is refused.
How can you opt out or raise complaints
Our direct marketing materials will include a link to opt out/unsubscribe from receipt of such marketing materials.
If you would like to access your personal information, or have a question or complaint about the collection or use of your information, please write to:
Privacy Officer – South West Coach Lines
39 Albert Street
BUSSELTON WA 6280
We will provide a response as soon as reasonably practicable, but within 30 days. We will also let you know the next steps in resolving any complaint. If you are not satisfied with our response to your complaint, or at any time, you may refer your complaint to the Office of the Australian Information Commissioner (www.oaic.gov.au).
All requests and complaints will be dealt with in accordance with any internal privacy procedures and the Australian Privacy Principles.
Changes to this policy
Please note that we may make changes to this policy from time to time in accordance with changing business practices and laws. Please visit our website for the most recent version of this policy.
This policy was last updated on 12 March 2014.